Last updated: August 2026

Robert Kirby Books respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how information may be collected and used when you visit robertkirbybooks.com, subscribe to the Robert Kirby Books newsletter or otherwise interact with the website.

Who We Are

Robert Kirby Books is operated by Robert W. Kirby.

For the purposes of UK data protection law, Robert W. Kirby is the data controller for personal information collected through Robert Kirby Books.

Postal address:
Robert Kirby Books
Box 4230
124 City Road
London
EC1V 2NX
United Kingdom

Privacy enquiries can be made through the Contact page on this website.

Newsletter

If you voluntarily subscribe to the Robert Kirby Books mailing list, your email address and any other information you choose to provide will be used to send newsletters, book news, updates, free downloads and occasional promotional material.

The mailing list is managed using Kit, an email marketing service. Kit processes subscriber information on behalf of Robert Kirby Books in order to provide these services.

Emails sent through Kit may record information such as whether an email has been delivered, opened or whether links within it have been clicked. This information may be used to understand which content interests readers and to improve future emails.

You can unsubscribe at any time by using the unsubscribe link included in emails.

How Your Personal Information Is Used

Personal information may be used to:

• provide newsletters and other communications you have requested;

• provide free downloads or other subscriber benefits;

• respond to messages, questions or requests;

• administer giveaways or competitions;

• understand how subscribers interact with emails and improve future communications;

• maintain and improve the website and services; and

• comply with legal obligations.

Where consent is the lawful basis for processing, you may withdraw that consent at any time.

How Long Information Is Kept

Personal information is kept only for as long as reasonably necessary for the purpose for which it was collected or where there is a legal requirement to retain it.

Newsletter subscriber information may be retained while you remain subscribed. If you unsubscribe, you will no longer receive marketing emails, although limited records may be retained where reasonably necessary for legal, administrative or compliance purposes.

Sharing Your Information

Robert Kirby Books does not sell your personal information.

Information may be processed by service providers where necessary to operate the website, contact forms, ARC Team applications and mailing list. These include Google, which provides website and form services, and Kit, which provides email subscription and newsletter services.

Some service providers may process information outside the United Kingdom. Where applicable, appropriate safeguards are used for international transfers of personal data.

Information may also be disclosed where required by law.

Your Data Protection Rights

Depending on the circumstances, UK data protection law gives you rights relating to your personal information. These may include the right to:

• request access to personal information held about you;

• ask for inaccurate information to be corrected;

• request deletion of your personal information;

• request restriction of processing;

• object to certain uses of your information;

• request data portability where applicable; and

• withdraw consent where processing is based on consent.

You also have the right to raise a complaint with the UK Information Commissioner’s Office if you are unhappy with how your personal information has been handled.

Giveaways and Competitions

If you enter a giveaway or competition, information such as your email address may be collected for administering the promotion.

If you win a physical prize, additional information such as your name and postal address may be requested so that the prize can be delivered. This information will not be used for unrelated marketing purposes unless you have separately agreed to receive such communications.

ARC Team

If you apply to join the Robert Kirby Books ARC Team, information you provide through the application form may be used to assess your application, contact you about advance reader opportunities and administer the ARC Team.

This information may include your name, reading preferences, information about books you have previously read and your newsletter preference.

ARC Team application information is collected using Google Forms and may therefore be processed by Google in providing this service.

Joining the ARC Team does not automatically subscribe you to the Robert Kirby Books newsletter. You will only be added to the newsletter if you separately choose to subscribe.

Cookies and Website Information

The website and services embedded or linked from it may use cookies or similar technologies for essential functionality, security, preferences or measurement.

Your browser may allow you to restrict or delete cookies. Where consent is legally required for non-essential cookies or similar technologies, they should not be used until the required consent has been obtained.

Amazon Associates

Robert Kirby Books participates in the Amazon Associates programme. Some links on this website may be affiliate links. If you follow one of these links and make a qualifying purchase, Robert Kirby Books may receive a small commission at no additional cost to you.

As an Amazon Associate I earn from qualifying purchases.

Amazon operates its own websites and services and has its own privacy practices.

Third-Party Websites

This website may contain links to Amazon, publishers, social media platforms and other third-party websites.

Robert Kirby Books is not responsible for the privacy practices or content of third-party websites. You should review their privacy information if you choose to use those services.

Children

The website and mailing list are not intended to collect personal information knowingly from children without the consent required by applicable law.

Security

Reasonable measures are taken to protect personal information from unauthorised access, loss, misuse or disclosure. However, no internet-based service can guarantee absolute security.

Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes to the website, services used or legal requirements. The date at the top of this page will be updated when material changes are made.

Contact

If you have a question about this Privacy Policy, your personal information or your data protection rights, please use the Contact page on robertkirbybooks.com.